Office Manager

Job Title:  Office Manager

Structure: Full-Time; In-Person

​

Job Summary

 

The Office Manager oversees daily administrative operations, manages volunteer, donor, and client databases, coordinates communications and special events, supports enrollment and financial tracking, assists with HR and office systems, and provides operational support to leadership. This role helps ensure efficient office functions while fostering strong relationships with families, volunteers, donors, and community partners in support of the organization's Christ-centered mission.

​

Volunteer and Investor Development and Management

• Responsible for the oversight and implementation of the volunteer and investor management systems (SALSA) and related technology
  programs.

• Assists the board and Head of School with development objectives
  through but not limited to:

  • ​The input, monitoring and reporting of volunteer/investor contact, participation and giving data

  • Responsible for sending out regular communications to mailing list and donors (i.e. newsletters, announcements)

  • Responsible for donor acknowledgment (receipts, thank you notes, IRS letters)

  • Provides staff and board/committees with data for monthly, quarterly and year-end snapshots, annual reviews, data needed for grants, etc. as needed

• Volunteer/Investor Relationships:

  • Participates in individual, church and organization recruitment and relationship building​

  • Work with HoS or Assistant HoS on volunteer placement and scheduling

  • Responsible for volunteer training, thanking, keeping connected

• Assists with special events (luncheons, small group presentations, missions conferences, SS class talks, etc.)

  • Responsible for preparing materials, communications, RSVP’s, set-up, clean-up​

  • Participates in communicating mission and vision, volunteer, investor and prayer needs

​

Client Management Systems

• Assists with special events (luncheons, small group presentations, missions conferences, SS class talks, etc.)​

• Assists with the oversight and implementation of the client data management system (ProCare) and other technology programs.

  • Ensure child and family enrollment and demographic info are uploaded or completed and run periodic reports​​

• Family participation, skills and spiritual growth​

• Assists with the creation of a year-end review of all program goals

​

Enrollment

• Responsible for tasks related to family enrollment, sliding scale tuition and subsidy enrollment, USDA food program

​

Office Management 

• Works with board and School Secretary on digitizing office systems and implementing them (i.e. payroll, PTO, etc.)

• Assists with opening and closing of facility as requested

• Assists with collection of tuition/fees and paperwork as requested

• Works with board and develops system for monitoring income and expenditures

• Assists with the purchase of all office supplies; assists with classroom supplies as requested

• Assists with expense, budget and financial tracking and reporting (OSR and non-OSR)

​

HR

• Assists the HoS in implementing non-supervisory HR tasks such as posting job descriptions, collecting applicant materials, lining up
  interviews, handing out letters of intent, creating offer letters (with information from board) as requested

​

Other

• Morning and/or afternoon worship with children (when schedule allows)

• Parent involvement nights and conferences (required)

​

Compensation And Benefits

A competitive salary is offered based on experience.  A comprehensive benefits package is available.

​

To apply or inquire, email recruiter@brightstreetsolutions.com

Bright Street Solutions provides equal employment opportunities to all employees and applicants and prohibits discrimination.